Arrival notification for
foreign citizens

Until January 1, 2018, the administrative regulations for registration were determined by order of the Federal Migration Service of Russia No. 287 of September 23, 2010 "Notification of the arrival of a foreign citizen" as amended by order No. 319 of August 15, 2011. From January 1, 2018, the administrative regulations for registration were determined by order of the Ministry of Internal Affairs of the Russian Federation No. 881 dated November 23, 2017.

From October 28, 2019 to June 12, 2020, a notification form was in effect, which was approved by order of the Ministry of Internal Affairs of Russia No. 514 of July 30, 2019 in Appendix No. 3.

From June 13, 2020, to register a foreign citizen on the territory of the Russian Federation, it is necessary to use a new notification form, which was approved in Appendix No. 3 to the order of the Ministry of Internal Affairs of Russia No. 514 of July 30, 2019 as amended by order No. 180 of the Ministry of Internal Affairs of Russia dated March 24, 2020.

Our service helps you fill out a new form of notification of the arrival of a foreign citizen quickly, conveniently, without errors and download it in PDF format. You just have to bring it along with a package of documents, which should include copies of the original documents specified in the notification, to the territorial division of the Ministry of Internal Affairs for migration, the MFC, or send it to the Russian post office.

Timing

The deadline for submitting documents for registration of a foreign citizen is 7 days from the moment of arrival at the place of residence or temporary stay. For citizens of certain states, this period may be increased. So citizens:

• Ukraine can stay on the territory of the Russian Federation for up to 90 days without registration, if the purpose of the visit is not to work on the territory of Russia. In this case, the notification period is 7 days;
• The Republic of Belarus, Kyrgyzstan, Armenia, Kazakhstan can stay on the territory of Russia for up to 30 days without registration;
• Tajikistan, up to 15 days from the date of arrival in the Russian Federation.

Required documents

The package of documents for registration of a foreign citizen must include:

• a completed form of notification of the arrival of a foreign citizen;
• a copy of passport or birth certificate;
• a copy of the migration card;
• a copy of the passport of the representative of the receiving party;
• a copy of the document confirming the right of the host party to use the apartment in which the foreign citizen will live or stay.

If an organization acts as the receiving party, then the following documents must be attached to the above documents:

• the original of the power of attorney to provide the interests of the organization in the registration of foreign citizens with the migration registration or a copy of the order on the appointment of persons in charge for monitoring compliance with the rules of stay of foreigners in Russia, certified by the head and sealed by the organization;
• a copy of the OGRN certificate, certified by the head and sealed;
• a copy of the order on the appointment of the head of the organization, certified by the head and sealed.

If this is not the first time an organization submits documents for registration of a foreign citizen to the territorial division of the Ministry of Internal Affairs on migration issues, then it is not required to submit the same documents again. It is important to ensure that the power of attorney does not expire. In this case, registration of a foreign citizen will be denied.

If the foreign citizen is a minor, then the fields of the representative of the foreign citizen must be filled in in the notification of arrival, and the package of documents must include a copy of the passport of the legal representative of the foreign citizen.

In case of submitting documents to the territorial office of the Ministry of Internal Affairs for Migration or the MFC, you will need to print out the completed form of notification of the arrival of a foreign citizen at the place of stay in one copy. If you decide to send documents by mail, two copies are required. One copy will remain in the post office of Russia, the other is divided along the cut line and sent to the department of the Ministry of Internal Affairs, along with a package of documents. The tear-off part is returned with a postal note on the receipt of documents.

It is necessary to send a package of documents to the Russian post office with a list of attachments.

The filling out and submission of documents (notification of the arrival of a foreign citizen) should be handled by a representative of the receiving party, but if there is a valid reason that does not allow the receiving party to do it on their own, the foreigner can do it on his own. In this case, the package of documents must be supplemented with documents confirming the existence of a valid reason that prevents the receiving party from submitting documents on their own, without involving a foreign citizen.

Cost

There is no state duty for the registration of a foreign citizen at the place of stay, i.e. there is no charge for filing a notification.

If a foreign citizen stays in Russia for the private purpose of a visit, and the place of stay is a hotel or a sanatorium, then the administration of the institution must submit a notification of the arrival of the foreign citizen within the day following the day of arrival to the territorial division of the Ministry of Internal Affairs for migration.

Requirement for the host to own the apartment

From June 13, 2020, it is necessary to use a new form of notification of the arrival of a foreign citizen, in which fields have been added for entering the name and details of the document confirming the legal right of the representative of the receiving party to use the apartment in which the foreign citizen will stay or live. The indication of this document is now a prerequisite for filing a notification.

Such a document may be:

• Certificate of state registration of rights;
• Extract from the Unified State Register of Real Estate (Unified State Register of Real Estate). Since January 1, 2017, the State Oil Company and the USRR have been merged into one USRR register;
• Social rental agreement (for individuals);
• Apartment lease agreement (for legal entities).

Separately, it should be noted that the lease agreement for the premises cannot be used as a document confirming the legal right to use the premises for individuals. Only an organization can rent a room for accommodation in it.

Host party

The host may be:

• individuals permanently residing in the territory of the Russian Federation and owning housing;
• legal entities registered in the territory of the Russian Federation, with which a foreign citizen lives or carries out labor activities, as well as owning premises.

On September 7, 2020, a change in the procedure for the migration registration of foreign citizens came into force, which gives the right to foreign citizens, owners of residential premises, to act as a host.

Filling rules

The form is filled in with Russian letters in Russian. The list of valid characters is shown at the top of the document. To fill out the form of notification of the arrival of a foreign citizen, you must use a dark blue or black ballpoint pen, but it is better to use our service, which will eliminate errors and spend no more than 5 minutes on filling out the form. You just have to correctly rewrite the data from the existing documents.

The surname, name and patronymic of a foreign citizen must be entered in Russian, as it is done in a migration card or visa. Data on citizenship, date and place of birth should be rewritten from the identity document of a foreign citizen. Take the date of entry from the stamp on the migration card.

Information about the representative of the receiving party must be rewritten from the passport or residence permit (residence permit) of the receiving party. Information about the organization from the OGRN. The address of the premises where the foreign citizen will stay or live must be rewritten from the document for the right to use the premises.